Job Objectives:
To provide, coordinate, assist and record projects cost and schedules handled by Engineering & Projects Department. And to create and maintain specialized reports, records and files required in connection with departmental work processes and carry out related work as assigned. Status Maintenance of the SAP Work Orders and Process Service Entry sheets for all the services rendered in the projects and acquire relevant approvals in SAP-PM
Job Description:
- Compile and Assist Project Managers’ Projects Cost incurred and update Schedule and all related activities in department log.
- Coordinate work order release and attend the request of Project Engineers related to Project creation of Operational activities and Confirmations in SAP
- Pre-approved timesheets data processing in SAP-PM of the department and liaise report to department controller
- Process Service Entry sheets for all the services rendered in the projects and acquire relevant approvals in SAP-PM
- Record and update the monthly Projects costs in SAP and the department monitoring log, including man-hours charges, purchase orders/call-off orders, and other project costs.
- Interface and Coordinate with Finance, Procurement, Contractors and Project Managers to ensure all the invoices are processed as per the requirements.
- Verify, register new projects request and create a primary folder after approvals
- Compile and issue bi-weekly financial reports for the projects.
- Prepare and update department KPIs, Complaints, Deviation Registers and Department Performance Review presentations.
- Administrative support for Engineering & Projects departmental functions.
- Monitor department performance and coordinate with all Project Engineering & Staff to ensure achievement of department KPI.
- Generate or assist in generating any departmental report in a timely and accurate manner to meet company and department requirements governing reporting.
- Support the development and training of National employees.
- Comply with all agreed occupational health, safety and environmental regulations to protect personnel and physical assets. Ensure that the work areas are kept in a clean and tidy state to carry out work safely and effectively.
The above statements are intended to describe the general nature and level of the work to be performed. This is not an exhaustive list of all duties and responsibilities. Qatalum’s Management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.
Minimum Qualifications Required
Minimum Experience Required
- 4-6 years relevant experience in the same environment
- Experience in finance/accounting activities
- Experience in project control system/process including reporting
- Experience in SAP is preferred.
- Experience in MS Office, specifically advanced level in MS Excel.
Job Specific Skills
- Business skills and understanding
- Computer literacy (MS Office, Advanced level in MS Excel)
- Knowledge in SAP
- Knowledge in Project Control system.
- Fluency in English
- Team Building Skills, able to create a positive environment
- Abilities in planning and organizational skills, time management, extensive statistical and quantitative analytical techniques
- Work independently and exercise sound judgment within established guidelines
- Understand and implement administrative policies and procedures
- Organization & Communication skills
- Respect for confidentiality and integrity
Due to the large volume of applications normally received only shortlisted candidate's will be contacted.
