Job Objectives:
To ensure efficient sales administration functions in compliance with marketing and Offtake agreement. Coordinate the activities of invoicing and administrative functions of Marketing & Sales department. Evaluate, investigate, check and ensure deadlines and proper procedures and factors for on-time-delivery of invoices to customers. Coordinate with Finance and Hydro for the payment process of invoices.
Job Description:
- Ensure efficiency and compliance with Marketing and Offtake Agreements in terms of Sales orders operations and control, verify registration in SAP, invoicing, payments.
- Control invoicing process and VAT/Duty requirement for each Sales Order issue and verify all invoices to Hydro with special focus on invoices factors related to agreed LME price, premiums as per each sales order, logistic costs and marketing fees.
- Ensure on-time delivery of invoices and follow-up and coordinate the accuracy of the invoicing system.
- Represent Qatalum as a focal point for all invoicing issues including the coordination with Qatalum and Hydro Finance towards verification of invoices and payments.
- Prepare & review necessary Reconciliation reports.
- Control sales orders from Hydro in terms of volume, incoterm, delivery date, documentation, product, LME price, premium, marketing fee and other elements.
- Control the accuracy of sales orders in line with the Marketing & Offtake and marketing plans requirements.
- Coordinate with metal Management and Casthouse (when necessary) the customers requirements in terms of quality and volume in accordance to received sales orders.
- Control master data in SAP (Hydro data, Hydro’s customers’ data, pricing tables per customer or destination, VAT/Duty date).
- Follow-up of shipping documentation including delivery note, DBL, Goods Issue and certificate of analysis and weight as required for invoice payments.
- Coordinate with Logistics in this regard to ensure the invoice payments in time.
- Payment follow-up with the Local customers.
- Manage and monitor internal quality system documentation related to invoicing and sales administration.
- Develop guidelines for such systems and ensure accurate implementation.
- Maintain the documentation for reference, when necessary.
The above statements are intended to describe the general nature and level of the work to be performed. This is not an exhaustive list of all duties and responsibilities. Qatalum’s Management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.
Minimum Qualifications Required
- Bachelor Degree in Commerce/Finance/Business management
Minimum Experience Required
- 5 - 7 years of experience in a similar position
Job Specific Skills
- Fluency in English
- Computer literacy/SAP knowledge
- Good organizational skills
- Communication skills
- Possess initiative, flexibility and adaptability
- Market and customer knowledge
- Excellent support to Management in decision making.
- Excellent in report writing, market trends understanding and pricing analysis
- Teamwork understanding and initiative
